---
title: "Teams"
description: "Collaborate securely with your colleagues by creating Teams to manage access to prompt vaults and workflows."
---

Teams in PromptEasy are the primary way to manage access control and collaboration around specific sets of prompt vaults. By creating teams, you can establish clear boundaries and roles, ensuring that only the right people can view, contribute to, or manage your valuable prompts.

## Team Basics

When a vault is assigned to a team, it becomes a private, isolated space. All prompts and suggestions within that vault are accessible only to the members of that team, according to the roles they have been assigned. This is a fundamental security feature of PromptEasy.

> **DANGER**
> #### Emergency Access
> 
> By design, even company-level Admins and Superadmins **cannot** view or access content within a private Team Vault. This ensures the integrity and confidentiality of the team's work.
> 
> However, in case of emergency (e.g., a Team Admin leaves the company), company Admins and Superadmins have the authority to add themselves to any team as a "Team Admin". This provides an audited "break-glass" procedure to regain control of team resources when necessary.

## Team Roles and Permissions

PromptEasy defines a clear hierarchy of roles within a team, allowing for granular control over your collaborative workflow.

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      <h4 className="font-semibold text-foreground mb-1">Team Admin</h4>
      <div className="text-sm text-muted-foreground">Team Admins have full control over the team and its resources.</div>
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            <li>Manage team members and their roles.</li>
            <li>Create, edit, and delete team vaults.</li>
            <li>Full control over all prompts and suggestions within team vaults.</li>
        </ul>
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      <h4 className="font-semibold text-foreground mb-1">Team Moderator</h4>
      <div className="text-sm text-muted-foreground">Moderators oversee the quality and approval process of prompts.</div>
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            <li>Includes all permissions of a Team User.</li>
            <li>Approve or reject suggestions made by other team members.</li>
            <li>Invite new users to the team with roles up to and including Team Moderator.</li>
        </ul>
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    <div className="p-4 bg-muted/30">
      <h4 className="font-semibold text-foreground mb-1">Team User</h4>
      <div className="text-sm text-muted-foreground">Users are the primary contributors to the prompt library.</div>
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        <ul className="list-disc pl-5 text-sm space-y-1">
            <li>View all prompts within the team's vaults.</li>
            <li>Create new prompts in the team's vaults.</li>
            <li>Submit suggestions for changes to existing prompts.</li>
        </ul>
    </div>
  </div>
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    <div className="p-4 bg-muted/30">
      <h4 className="font-semibold text-foreground mb-1">Team Viewer</h4>
      <div className="text-sm text-muted-foreground">Viewers have read-only access to team resources.</div>
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        <ul className="list-disc pl-5 text-sm space-y-1">
            <li>Can view all prompts and their history within the team's vaults.</li>
            <li>Cannot create new prompts or make suggestions.</li>
        </ul>
    </div>
  </div>
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